Our Policies

If you have any questions about our policies please contact us

 

Our Covid-19 Policy for in-person classes

We adhere to the following Covid-19 Guidelines, to ensure that we keep you and our staff safe. Before you attend any in person class, please take the time to read these guidelines about what to expect:
 

REQUIREMENTS FOR CLASS 

  • You should come ready to practise wherever possible with their yoga clothes on. 

  • Bring your own mat and any other equipment that you require for class, including blocks and straps. You will not be able to borrow mats or equipment.

  • If you do not bring a mat to class, you may practice on a chair or standing up. 

  • You must not share equipment

PRE-BOOKING

  • Wherever possible, you should pre-book classes either via the specific Charity partner or via info@lumifoundation.com. There will be a limited number of spaces available in classes.

  • A maximum number of participants for each class will be agreed in advance so that social distancing may be observed.

SOCIAL DISTANCING 

  • Mats in the yoga room must be spaced out to allow for social distancing. The distance from the middle of each mat to the middle of the next mat will be a minimum of 2m. 

  • Your teacher will direct you where to place your yoga mats (participants who arrive first should be directed to place their mats furthest away from the entrance door and the room should be filled from there).

  • You should avoid moving around the yoga room and where possible should remain on their mat or on your chair for the duration of the class. 

  • Only verbal assists will be provided by LF staff during the yoga class –no hands-on assisting. 

  • Where possible, you should not arrive more than 10 minutes before class and should leave promptly after. You should observe social distancing while you are waiting for the class to start and after it has finished. 

 

TIME BETWEEN CLASS & OTHER ACTIVITIES IN THE YOGA ROOM

  • If the yoga room is used for any other activity before the yoga class, that activity should have finished at least 20 minutes before the start of the yoga class. 

  • This allows sufficient time for the yoga room to be cleaned and aired before the yoga class begins. 

 

CLEANLINESS

  • Everyone entering the yoga room must sanitise or wash their hands immediately on entry, and upon leaving. 

  • The yoga room must be thoroughly cleaned and disinfected before the start of each class. 

 

CLEAN AIR

  • The yoga room should be ventilated with as much outdoor air as possible. External doors, windows and vents in the yoga room should be opened where possible. 

  • Where ventilation systems are used, they should provide fresh air and not recirculate air from one space to another. 

  • If a yoga room cannot be ventilated, the yoga class should not go ahead. 

 

FACE MASKS

  • While waiting for a class to start, participants and LF staff should wear a face mask. You should keep your mask on until directed to remove it by the LF teacher at the start of class.

  • Masks are not required during the yoga class. As it stands, WHO is advising against the use of face masks during exercise.

  • At the end of class, the LF teacher will direct you to put your face mask on again before you leave the yoga room.

 

COVID-19 SYMPTOMS

  • You must not come to class if you are experiencing any Covid-19 symptoms, however minor. It has always been important not to come to the yoga class with a fever, cough or other symptoms, and now it is absolutely necessary. In addition, you should not come to the yoga class for the specified period of quarantine if you have been in contact with someone infected with Covid-19 or if you have travelled to a country/area where you need to stay in quarantine afterwards. 

 

TEST & TRACE

  • The names and details of every participant must be recorded for the purposes of the Government’s Test & Trace requirements. These details should be kept for a minimum of 21 days and then destroyed in accordance with GDPR. 

PAYMENT FOR CLASSES

  • If possible, payment for classes should be made by card or via an online payment system as applicable, otherwise, payment may be made in cash. You  should ensure that you have the correct change.

 

Privacy Policy

Lumi Foundation is committed to protecting and respecting your privacy in compliance with the  United Kingdom General Data Protection Regulation (UK-GDPR). 

This policy explains in detail how Lumi  Foundation collects personal data, the reasons for this collection, the legal basis for processing,  and how we handle and maintain the security of the personal data we process.  

 

How can you contact us?  

For the purpose of relevant data protection legislation, we are the controller of the personal data  you provide to us, and as a controller, we use the personal data we hold on you in accordance  with this policy. If you wish to access or correct your personal data held by us or if you need to  contact us in connection with our use of your personal data, please email Sophie Colyer at sophie@lumifoundation.org.uk. 

What information do we collect and why? 

We obtain your personal data directly from you, either in person, via our website or by telephone.  We do not collect more information than we need to fulfill our stated purposes and will not retain it  for longer than is necessary. The following table explains the types of data we collect and the  legal basis, under current data protection legislation, on which this data is processed. 

1.    Enquiring about our organisation and its work – name, email address and message. Collected on basis of legitimate interests - it is necessary for us to read and store your message so that we can respond in the way that you would expect.

2.    Subscribing to email updates about our work and services – name and email address. Collected on basis of your consent.

3.    Making a donation – name, email address, payment information. Collected on basis of legitimate interests – this information is necessary for us to fulfill your intention of donating money and your expectation of receiving a confirmation message.

4.    Joining our team – name, email address, address, date of birth, experience and qualifications, interest, insurance, DBS details, performance reviews. Collected on basis of legitimate interests – this information is necessary for us to fulfill your intention of teaching for us.

5.    Signing up as a volunteer - name, email address, address, date of birth, experience, interest, DBS details. Collected on basis of legitimate interests – this information is necessary for us to fulfill your intention of volunteering for us.

6.    Participating in our classes, workshops and programmes – name, email address, telephone number. Collected on basis of legitimate interests — this information is necessary for us to fulfill your intention of participating in our classes, workshops and programmes.

7.    Joining our teacher trainings and mentorship programmes - name, email address, telephone number, interest and experience. Collected on basis of legitimate interests - this information is necessary for us to fulfill your intention of participating in our trainings and mentorship programmes.

8.    Contacts at organisations receiving services from us - name, email address, telephone number, address. Collected on basis of legitimate interests – this information is necessary for us to fulfill your intention to help the individuals that receive our services.

9.    When you choose to complete any feedback requests or surveys we send you - name, email address, telephone and information that you provide us. Collected on basis of your voluntary consent.

How long do we keep your data? 

Whenever we collect or process your personal data, we will only keep it for as long as is  necessary for the purpose for which it was collected. In most cases, this will be for 2 years after you last joined one of our classes, programmes, workshops and trainings; carried out any teaching work or volunteering work on our behalf or received any other services from us.

At the end of that period, your data will either be deleted completely or anonymised, for example by aggregation with other data so that it  can be used in a non-identifiable way for statistical analysis.  

Where you have given consent to us collecting or processing your personal data for marketing, we’ll keep the relevant information until you withdraw this consent. 

Who do we share your personal data with?  

We will not sell, share, rent or otherwise distribute any personal information to third parties. Any  information supplied by you to us via this website will only be used in accordance with the  General Data Protection Regulation.   

How do we keep your data secure? 

We recognise the importance of data security and take measures to ensure the security of  personal data. Only those with permission are granted access to it. Any misuse of personal data  by any Lumi Foundation teacher, volunteer, or Board member is considered a serious offence and  may lead to termination.  

 

How can you access your data?  

We try to be as open as we can be in terms of giving people access to their personal information.  Subject to applicable law including relevant data protection laws, you may have a number of  rights in connection with the processing of your personal data, including: 

  • The right to request access to your personal data that we process or control;

  • The right to request rectification of any inaccuracies in your personal data or, taking into  account, the purposes of our processing, to request that incomplete data is completed;

  • The right to request, on legitimate grounds as specified in the law:

    • Erasure of your personal data that we process or control; or

Restriction of processing of your personal data that we process or control. 

  • The right to object, on legitimate grounds as specified in the law, to the processing of your  personal data; 

  • The right to receive your personal data in a structured, commonly used and machine readable; and format and to have your personal data transferred to another controller, to  the extent applicable in the law.

 

To make a request to us for any personal information we may hold, please put the request in  writing, addressing it to Sophie Colyer at sophie@lumifoundation.org.uk or 121 King  street, W6 9JG, Hammersmith.  

 

What other data rights do you have?  

In cases where we are processing your personal data on the basis of our legitimate interest, you  can ask us to stop for reasons connected to your individual situation. We must then do so unless  we believe we have a legitimate overriding reason to continue processing your personal data.  

 

Whenever you have given us your consent to use your personal data, you have the right to  change your mind at any time and withdraw that consent. You have the right to stop the use of  your personal data for direct marketing activity through all channels, or selected channels. You can opt out of our email updates and newsletters at any time. We  must always comply with your request.  

What happens if you link to another website?  

This policy only applies to us. If you link to another website from our website, you should  remember to read and understand that website’s privacy policy as well. We are not responsible  for any use of your personal data that is made by unconnected third-party websites. 

Does Lumi Foundation have a cookie policy?  

Yes, please refer to Lumi Foundation’s Cookie Policy. Lumi Foundation must obtain your consent to use cookies on its website. 

Can you use the material on this website? 

Unless otherwise stated, we own the intellectual property rights in the website and material on the  website. Subject to the licence below, all our intellectual property rights are reserved. 

You may view, download and print pages or other content from the website, provided that: (a)   you must not republish material from this website (including republication on another website), or  reproduce or store material from this website in any public or private electronic retrieval system.  (b)   you must not reproduce, duplicate, copy, sell, resell, visit, or otherwise exploit our website or  material on our website for a commercial purpose, without our express written consent.  

How can you contact a regulator?  

If you feel that your data has not been handled correctly, or you are unhappy with our response to  any requests you have made to us regarding the use of your personal data, you have the right to  lodge a complaint with the Information Commissioner’s Office. You can contact them by calling  0303 123 1113 or go online to www.ico.org.uk/concerns (opens in a new window; please note we  cannot be responsible for the content of external websites). 

Any questions? 

If you have any questions that haven’t been covered in this policy, please contact us and we will  be happy to help you: sophie@lumifoundation.org.uk, 121 King Street, W6 9JG, Hammersmith. 

Lumi Foundation takes all reasonable steps to protect your personal information, however we  cannot guarantee the security of any information you disclose online. By using the Lumi  Foundation website you accept the inherent security implications of dealing online and will not  hold Lumi Foundation responsible for any breach of security unless such breach has been caused  by Lumi Foundation’s negligence. 

Changes to this policy

This policy was last updated on 8 January 2021. From time to time, we may make changes to the information on this page, so you may wish to check back regularly. The amended information will apply from the date it is posted on the site and will govern the way in which we collect and use your personal information from then on. 

 

Safeguarding

Our safeguarding policy is available upon request, please email us at info@lumifoundation.org.uk

 

FAQs

FAQs is coming soon, if you have any specific questions, please email us at info@lumifoundation.org.uk

 

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Address:

Lumi Foundation

121 King Street

London

W6 9JG

E.   info@lumifoundation.org.uk

T.   0208 846 8504

© Lumi Foundation - Charity Number 1172800

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